Reality Check: Event Management

I assumed that each and every one of us has the ability to organized and plan; it is a given talent….



photo:thefrisky.com



EVENT MANAGEMENT- It may sound so expensive but in reality by having somebody or proper management of an event could be less expensive with a better outcome,

I’ll tell you…

We were invited to an event particularly my son as he was listed as the 7 roses, the event was pattern to a debut program but only the celebrant is turning 7 instead of 18

Personally, I was excited about it , My first time to attend a magical princess theme event with my son as part of the program, the invitation was handed over to me a week before the event but quite stunned as my son’s full name was written wrong but nevertheless I did not care about it, (honest mistake perhaps!!)

So finally the day has come and we were all prepared for the party, we arrived at the place 9:10pm- 10 mins late as per the time indicated in the invitation but to our dismay the place was totally freaking messy,  Nothing has been set up!!

I get inside and asked one person whose busy clearing up the carpets

She answered me with a bit of an angry voice;

Actually, we were also informed to be here at 6 pm but we cannot set up the instrument because no one is assisting us, it takes 2 hours to set things up…!

I was so ready to forget everything and go but I don’t want to ruin the program since I already confirmed that my son will be there as expected.  To cover up the time, I requested my husband to drive us in near place for a stroll till 10:45pm then we immediately go back to the event

However, as we entered into the “ROYAL HALL” I was disgusted with what I have seen:

The place was almost full and crowded, women in heavy make up wearing very inappropriate dresses , NO refreshment was served, no usherette , there were lots of smokers and very noisy crowd to the extend that the host needs to beg the visitors to  shut up…

My disappointment is beyond belief, till now, I could not comprehend if the party was organized for the benefit of the child or for something else…..

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Now, this is where I draw the line on the importance of Event Management,

I’m not an expert but I have managed several big and small events and yet none a single negativity was heard from my clients & Visitors….

When organizing a party or an event there are factors to be considered:

1.)   The celebrant

2.)   The Budget

3.)   The THEME

4.)   The Guest

5.)   The Accessibility of the location

6.)   The Capability of the Place

7.)   The Timings

8.)   The  FOOD

9.)   The Souvenirs ( if applicable)

To sum up the above:

The celebrant is the most important person in the event

Stretch your budget

Stick to the theme

Make the list of guest who is important to the celebrant

Find a suitable location appropriate to the theme, guest and estimated numbers of visitors

Timings is very important- Plan the proper time and make sure you are able to meet the schedule

Good Food and having more than enough is a satisfaction of every guest

Be creative and have something for the guest to bring along with them

A good Planning is the Key, be specific, have plenty of time to think and lay your plans, do not be embarrassed to ask for assistance or support

Remember:  you are the host and it is your responsibility to make sure people are comfortable, enjoying themselves and have what they need.